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2015 Annual Planning Meeting • Beach Cove Resort • Myrtle Beach • South Carolina

02/11/2015 8:26 PM | CAC Administrator (Administrator)

2015 Annual Planning Meeting
February 27th - February 28 2015






Please join us in Myrtle Beach on February 27th and 28th for our Annual Planning Meeting Extravaganza. We’re returning to the fabulous Beach Cove Resort , Myrtle Beach, SC • 4800 S Ocean Blvd North Myrtle Beach, SC 29582.

Our agenda will be much like last year:

Friday, 27th: ‘Five O’Clock Tea Party’ (5:00PM EST) in the President’s Suite. Hosted by 2015 President Sammy McIntyre. After the drinking has subsided a bit, we’ll continue ‘Story Time’ at the Flying Fish Restaurant at Barefoot Landing.

Saturday, 28th: 8:00 Breakfast on the Club (means Free). Planning Meeting will be from 9:00AM - Noon. Lunch will be on your own and many members have expressed an interest in playing golf (details will be firmed-up before meeting). We’ll gather again for a ‘Five O’Clock Tea Party’, then out dinner around 7:00PM.

We look forward to seeing you there. CAC Registration Email to follow.

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Room Reservation Information:

Contact:

Marianne M. Smith, Director of Sales
(800) 331-6533/ (843) 918-7710 Fax: (843) 918-7702

DATES: February 27 - March 1, 2015
RESERVATION METHOD: INDIVIDUAL CALL-IN
METHOD OF PAYMENT: IND
ROOMS & TAX: IND
INCIDENTIALS: IND

OCEANFRONT EXECUTIVE SUITES: $65.00 +resort fee+ tax= $81.03 per night.
Breakfast Vouchers- $9.50, inclusive per person per morning.

RESERVATION METHOD:
Individuals should call 1-800-331-6533, press option 1 and refer to "Carolina Aero Club" to receive the above discounted rate. Reservations should be made on or before January 15, 2015

DEPOSIT DUE:
A first's night stay deposit is due at the time of making your reservation.

CUTOFF DATE:
A block of rooms will be held for your exclusive use up to 45 days prior to arrival or until all rooms set aside have been reserved. At this date, the unused portion of the room block will be released. All reservations accepted after this date are accepted based on availability.

CHECKOUT TIME:
11:00 A.M. (Should meetings run past the 11:00 a.m. check out time, luggage must be brought to a
pre-designated area. Arrangements must be made prior to arrival.) We require 24 hour notice of early departures to avoid room and tax for that night.

LATE CHECK OUT:
CHECK OUT IS AT 11:00 A.M. IF YOU CHECK OUT PAST 11:00 A.M., YOU WILL BE CHARGED A HALF DAY'S RATE UNTIL 12:00 P.M. THEREAFTER YOU WILL BE CHARGED A FULL DAYS RATE OF ROOM AND TAX.

IN-HOUSE MASTER
Payment is due on day of arrival/departure. Any additional charges will be billed within (5) business days and are due upon receipt of invoice. Individuals may present credit cards for in-house charge privileges. These charges must be settled prior to departure.

NOTE** NO COUNTER CHECKS OR BEGINNER CHECKS ARE ACCEPTED.

AUDIONISUAL
Requirements for audio/visual, telephone or special electrical hook-ups should be discussed in advance with the Banquet Manager or Conference Coordinator

FOOD & BEVERAGE When finalizing your planned functions, we ask that you accept the assistance of our Banquet Manager and/or Conference Coordinator whom can be reached at 800-331-6533 Ext. 7761, and is standing by
to be of service to you. South Carolina State Sales Tax that total 9 1/2% (applicable at this time) will be added to the total cost of the function including the 21% service charge. Also, keep in mind that we will need the guaranteed attendance figure for each meal function NO LATER THAN TWO (2) WORKING DAYS prior to each event. All food and beverage prices are subject to change.

ENTERTAINMENT Beach Cove Resort has an on-site Golf & Entertainment Director to assist in planning recreation. We are affiliated with all the golf courses and theatres in Myrtle Beach and will provide assistance if needed. There are tennis courts available at our adjoining "sister property" - Ocean Creek Resort, and arrangements can be made with their tennis professional. Fishing arrangements can also be made upon request.

PARKING: Beach Cove provides free parking in an on-site covered parking garage for passenger cars, motorcycles, vans and pick-up trucks. Parking of recreational vehicles, larger trucks, larger vans, and buses will be in a specially designated area not in the parking garage. During high occupancy periods, a number of spaces may be limited. The loading and unloading of any oversized vehicle will require prior notification. (Place to be designated by the resort).

INDIVIDUAL CANCELLATION / NO SHOWS: Contact the sales director at least 48 hours prior to arrival to receive a refund. No shows forfeit the first night's stay deposit.

MISCELLANEOUS PROVISIONS CLAUSE: Upon written notice, either of us may be excused from performing this agreement due to Acts of God, wars, government regulation, disaster, strikes, civil disorder or other emergencies making it illegal or impossible to provide the facilities or to hold the meeting. This agreement shall be construed in accordance with the laws of the State of South Carolina. Changes to this agreement must be made in writing.

"In event of a hurricane or other such disaster, refunds or in kind credits may be provided to guests during the period in which a mandatory evacuation is in effect as ordered by the Governor of South Carolina."


Address: 8413 Cheverny drive, Waxhaw, NC 28173

Phone: (704) 502-7520

Email: carolinaaeroclub@gmail.com

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